Iraq: Emergency Logistics Coordinator

Organization: Save the Children Country: Iraq Closing date: 30 Jul 2013 Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.6 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. There are 30 national Save the Children organisations around the world. By the end of 2012 all our international programmes will be delivered through a merged operation with 14 000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better par tner, a stronger advocate, a magnet for world-class people and relevant for the 21st century. Role: The Logistics Coordinator has responsibility for the oversight and management of logistics activities for the Northern Iraq response, and will be expected to provide additional support to the team responding in Anbar Governorate, central Iraq. The post holder is responsible for effectively managing logistics staff, vehicles, assets and relief stocks supply chain as well as distributions to beneficiaries, ensuring effective and accountable logistics support to Save the Children emergency programmes in the country of operation. The Logistics coordinator will manage the maintenance and scale up as needed of logistics functions and responsibilities and associated staff. He / She will support the Response Team Leader and Director of Program Operations to deliver logistics support to the response. The role is based in Kurdistan Regional Governorates (KRG) with travel to Anbar Governorate, Iraq and for 12 months. Key areas of accountability: Ongoing Management * Ensure the office and accommodation set up in Dohuk is fit for purpose and appropriate to the size of the team. If necessary put in place plans to support operations in Erbil. * Oversee the development of Save the Children’s logistics structure in Northern Iraq – recruiting, training, forecasting of requirements and structuring of the team, work and priorities. This will include assisting in the recruitment and training of new logistics personnel in Dohuk and KRG that are required for the response. * Liaise with the response team and then draft procurement plans for all ongoing and new grants that are approved. * Work with the logistics team in Dohuk and Sulaymaniyah to carry out procurements as required – taking responsibility for all tendering processes. * Manage the procurement, storage and distributions of NFIs in KRG – setting systems in place that the national team can then manage. * Establish framework agreements for key services such as hotels, vehicle hire and stationary supplies. * Close involvement in the development of new proposals, including conducting assessments, to ensure adequate logistics service provision throughout the response. Asset management: * Manage programme communication systems ensuring that all program locations have reliable means of voice and data communication as per security policy. * Ensure a centralised Asset Register is maintained, that all programme assets are logged, issued with unique asset numbers and are tracked as per CO policies. Distributions * Coordinate various distributions of humanitarian aid to beneficiaries, primarily hygiene and winterisation kits. Advise staff involved on best practices, proactively plan for distribution activiti es, and lead on actual distribution exercises and ensure they are conducted in an efficient and effective way. * Liaise with programme and M&E teams to ensure audit trails correct information is recorded from purchase through to distribution and follow up. Relationship management * Liaise closely with the Finance staff to ensure accountability, donor compliance, expenditure linked to proposals and grants, produce expenditure reports to assist the Finance team with forecasting, and manage logistic budgets in line with standard budget monitoring procedures. * Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies. * Save the Children is a dual mandate organisation and as such the Emergency Logistics Coordinator is also expected to support the ongoing development work of the Iraq CO as the workload and needs allow. Qualifications and Experience: Essential * At least 3 years’ experience in logistics, preferably in the humanitarian sector. * Experience of organising distributions in a humanitarian context. * Strong knowledge of the following: procurement, supply chain, warehousing and stock control, transport & fleet management, and distributions. * Ability to understand policies, regulations, procedures and guidelines, and apply them practically. * Experience of analysing and developing budgets in conjunction with programmes and finance * Problem analysis and solving, decision making skills * Strong capacity building experience – ability to train logistics and non-logistics staff on the requirements and processes involved in logistics * Good communication skills. Ability to effectively communicate with multi-level personnel as well as suppliers & services providers and their representatives. * Ability to work independently under minimum supervision. Comfortable to work in tense situations and under pressure, and in a multicultural environment. * High level of written and spoken English. * Highly computer literate, particularly with Excel * Understanding and commitment to Save the Children aims, values and principles. Desirable * Fluent in Arabic We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Please note that the closing date for applications is July 30th, 2013. For further information on this role, please see our website at www.savethechildren.net/jobs How to apply: Please apply with a covering letter and up-to-date CV to: jobs.59912.3830@savethechildrenint.aplitrak.com